Q: What is Imaging?
A: Imaging is the act of taking paper documents (PO's, invoices, letters,
client files) and transforming them into electronic images, by using a
scanner.
Q: What is OCR?
A: Optical Character Recognition (OCR) is a technology that turns text
images into editable, searchable electronic documents. It is easily imported
into a database and indexed for key word searching.
Q: What is Records Management?
A: Management of all the documentation a business processes or takes action
on, whether produced internally or externally. The actual filing, storing,
and retrieval of physical documents.
Q: Is an image considered legal?
A: During 1997, three federal agencies issued regulations regarding
"paperless record systems". The Internal Revenue Service, the
Securities and Exchange Commission and the Food and Drug Administration.
Additionally, the state of Florida recently passed the Uniform Electronic
Transaction Act, which provides “that the official records must be made
available for electronic retrieval on the statewide site by a time
certain..."
Q: What happens to my originals documents?
A: They can be destroyed, sent back to you, or stored locally. It is totally
up to you.
